Share Ownership

The share transfer register is crucial for tracking changes in share capital, recording every transaction (transfers, dismemberments, charges). It must comply with regulations.

With Alex: Share management is automated with blockchain anchoring guaranteeing transparency. The 2017 blockchain ordonnance allows legal registers to be digitised, and you can download an anchoring certificate at any time. Moreover, the tool is extremely flexible: you can add, reorder or modify shares quickly and simply.

Anchoring happens step by step. After a first anchoring, your editors can anchor only the transactions they choose on the blockchain, without freezing the whole register. Before a transfer, entries can be prepared without being anchored. Once the deal is done, they are anchored and the anchoring certificate is attached to the transfer agreement. After a partial anchoring, you can download both the anchored and the full version of the register.

Share register certificates point to a public verification page. A bank or an auditor, with no Alex account, can check there that the movements are anchored on the blockchain, by pasting the certificate's fingerprints or entering a movement's details to recompute its proof.

Every movement keeps its supporting document beside it:

1. Open the share register, outside edit mode.

2. Hover over the transaction: the linking option appears.

3. Pick the company's document to link.

To find a movement, filter the share register by security type, transaction type, account or date. A single toolbar brings those filters together with the New movement button.

A company that still keeps its share register on paper can add it to Alex, from the cap table or by setting a document to that type from the Documents page.

The capitalisation table reflects the state of share capital before and after dilution. It is essential for visualising the distribution of shares and understanding the effects on capital.

With Alex: This table is generated automatically from share movements and allows you to assess dilution accurately. It is available in Excel format for maximum flexibility.

The table shows in full, with no scrolling inside it, like the rest of the page.

To read your capital by type of investor:

1. Open the cap table.

2. Group shareholders by investor category.

3. Create, rename, colour or delete your categories on the page itself.

A category row sits above its members, and one button expands or collapses everything. The grouping carries into the Excel export, where split ownership is no longer counted twice and where the legal representative and their email appear. A switch hides former shareholders with no shares left, and in the capital breakdown, small stakes are grouped under Others.

Pick a date to see the company's shareholding as it stood that day, on the capital breakdown and on the cap table. Capital history has a single date picker, and one button brings you back to today. False inconsistency alerts no longer show when you look at a past date.

Each shareholder has an individual account updated according to share movements, enabling real-time tracking of holdings.

With Alex: These accounts are updated automatically and can be downloaded in PDF format, providing accurate and transparent tracking.

Every shareholder also gets a page: their movements grouped by share class, their stake before and after dilution, and PDF and Excel exports. A user who is only a shareholder lands straight on their holdings.

In a split ownership, missing bare-ownership and usufruct accounts are named and created together.

Some companies manage complex registers such as preference shares or convertible bonds.

With Alex: Our specialist modules, developed in collaboration with law firms, enable smooth and compliant management of the most complex registers.

Migrating existing registers can be a challenge, especially for large companies with complex registers.

With Alex: Migration is simplified and quick. You can modify entries, import data via Excel, and automatically calculate the impact on your share ownership. Everything is done with great flexibility, making integration and reorganisation of shares straightforward.