Document storage
Alex's digital vault lets you store and manage your corporate documents securely. No more document management systems, Google Drive or other external tools: everything is centralised in each company's Documents page. It runs on a new explorer that brings together search with paths, direct links, previews, in-place upload and renaming, and bulk actions, INPI imports included.
1. Secure storage
Your documents are stored in a digital vault that meets European standards, with encryption and strong authentication protecting their confidentiality.
Add files by drag and drop or with a click: Alex detects their type, their signers and the related event.
To bring in a whole folder tree:
- Open the company's Documents page.
- Use the New button, which creates a folder or uploads documents.
- For a whole folder, use the upload button or drag and drop, including straight into the root: your subfolder structure is kept as it is.
Uploads carry on in the background while you move around. Download every document or a folder as a ZIP, with its structure.
From the viewer, remove pages with a click or the Delete key. Undo with the dedicated button or Cmd+Z, then save your changes.
2. Automatic document retrieval
Alex automatically retrieves documents from open data sources, making it easy to keep public information up to date and accessible.
3. AI-powered information extraction
Alex's AI analyses documents and extracts key information, making it easier to manage and search for the data that matters.
4. Intelligent document filing
Automated filing organises all your documents efficiently, giving you quick access to everything you need without manual effort.
The Documents page brings event history and documents together, filed in folders by event, and stays fast with thousands of documents. Files are renamed automatically from their content, such as those received from the commercial court.
You stay in control of that filing:
- Pin a document for the whole company and find it in the Pinned menu.
- Download an index of every document: it lays them out by folder, with each document's name and date, as a PDF or a Word file.
- Undo and redo a rename, a move, an upload, a deletion or a pin, with progress shown while it runs.
- A shared selection bar lets you edit metadata in bulk, link to a transaction or copy a link.
5. Advanced search
Alex's search engine helps you find any document quickly using precise search criteria or specific keywords.
Search shows the path of each result, direct links take you back to a document, and a preview opens in place.
From the draft editor and an operation's form, browse the company's documents directly, without leaving the operation you are running.
6. Open data history
Alex lets you retrieve the full history of documents from open data, giving you a complete view of past data and changes.
7. Security and compliance
Alex's digital vault meets strict European security standards (GDPR, etc.), ensuring your documents are protected and comply with all current regulations.
8. Access for external users
You can easily grant secure access to external parties such as advisers, investors or auditors, while controlling access levels.
With Alex, your documents are not only secure but intelligently organised for smooth management that meets European standards.
Digital document storage in France must meet several legal obligations, mainly around data protection and information security.
GDPR compliance: The digital vault must comply with the General Data Protection Regulation (GDPR). This includes managing personal data, securing it and enabling users to access, correct or delete their information.
Document security: Documents must be protected against unauthorised access. This means measures such as data encryption, strong authentication and access logging.
Legal archiving: Certain data, particularly that with evidential value (accounting, tax, legal), must be kept in a secure environment for a period determined by law. Electronic retention of these documents must guarantee their integrity and immutability.
Controlled access: Access to documents must be controlled, especially if third parties are authorised to view or handle them. The regulations require companies to assign different access levels according to users' needs and permissions.
Electronic vault certification: In France, companies must sometimes use certified solutions such as trusted third parties to guarantee the legal compliance of digital document storage, particularly for accounting or tax documents.
These requirements ensure the protection and secure retention of digital documents. Alex's digital vault is designed to meet all these obligations, ensuring your documents are stored in full compliance with French law.