Overview
Alex Legal stands out for its ability to structure and centralise all of a company's data. This allows a great many corporate secretarial processes to be automated whilst ensuring that information remains current and compliant. This approach reduces errors, the time spent on verification and data management, whilst avoiding the proliferation of tools used in company secretarial work.
1. Share ownership
Alex enables seamless management of share ownership through an automated share transfer register. Thanks to its blockchain integration, every movement is recorded with transparency. Share ownership and the capitalisation table are always up to date, ensuring a real-time view of holdings and changes in the share capital.
2. Document drafting
Alex simplifies the creation of legal documents through pre-populated intelligent templates that you can customise to your needs. Whether for approval of the annual accounts, share transfers or amendments to the articles of association, Alex automatically generates all necessary documents from the company's data. In addition, the clause library allows you to add specific clauses to your documents for greater flexibility.
3. Electronic signature
Alex's integrated signature module allows you to sign your documents in full compliance with eIDAS standards. This functionality streamlines document validation and lets you track signature progress and send reminders to signers.
4. General meetings
The management of general meetings (AGMs) is automated, from generating notices of meeting to electronic signature of the minutes. Notices of meeting are sent straight from the operation, and the signed documents are filed in your documents when it is closed.
5. Document storage
Alex's digital vault centralises all your documents, guaranteeing their security and GDPR compliance. Documents are automatically classified, accessible through an advanced search function, and kept up to date through open data feeds. This eliminates the need for multiple external platforms and ensures smooth, secure management of your information.
6. Organisation chart
Alex's dynamic organisation chart is generated automatically from share ownership data. You get an up-to-date view of your group structure in real time, with the ability to customise and export organisation charts as PDFs for easy distribution. This module allows you to track the evolution of subsidiaries and navigate through the group structure with complete transparency.
7. Organisations, groups and access
Your companies are arranged in groups within your organisation. A user invited to a group gets access, once the invitation is accepted, to every company in that group. You choose their role for the organisation, a group or a company, and you stay in control of access rights.
The complete integration of data on Alex allows the entire range of corporate secretarial processes to be structured and automated, whilst guaranteeing continuous updates. This holistic approach meets the organisational and structural needs of companies, avoiding the scattering of tools and the errors that result. With Alex, you gain time, security and compliance, in a single, fully connected environment.