General Meetings
Managing a general meeting (GM) can be complex. Alex supports you at every stage, from preparation to archiving, while meeting French legal requirements.
Before the general meeting
Document generation: Alex automatically generates notices of meeting, resolutions, draft minutes and attendance sheets.
Sending notices: Shareholders receive their notices directly from the platform. Alex automatically calculates the statutory notice periods (15 days for a SAS, 21 days for a SA, customisable on request).
Proxy management: Shareholders can give proxies online to be represented.
Dedicated shareholder workspace: A secure workspace allows shareholders to review documents, ask questions, vote by correspondence or give a proxy.
Alex guarantees traceability of every action, with real-time tracking to avoid any delay or oversight. This complete automation significantly reduces the risk of errors.
During the general meeting
Integrated videoconferencing: The GM takes place by videoconference, ensuring everyone can participate.
Quorum tracking: Alex tracks the number of shareholders present in real time to ensure the quorum is met.
Voting forms: For each resolution, digital voting forms are available and tracked in real time.
Majority management: Alex automatically tracks the results to ensure the majority rules are met for each resolution.
Electronic signatures: Final documents are signed electronically, allowing immediate validation.
After the general meeting
Handling of filings (optional): Alex manages post-GM filings, such as lodging resolutions with the relevant authorities (commercial court registry, etc.).
Secure archiving: All GM documents are automatically archived in a digital safe, ensuring complete traceability.
Companies limited by shares (SAS, SA) must comply with precise rules concerning the holding of GMs:
Notice: Shareholders must be given notice within the statutory periods (minimum 15 days before the GM for a SAS, 21 days for a SA).
Documents to be provided: Shareholders must have access to all relevant documents (notices, resolutions, reports) to participate in decisions.
Quorum requirement: A quorum is required to validate resolutions. For example, for a SAS, a quarter of the share capital must be present for an ordinary GM.
Drafting of minutes: At the end of the GM, minutes are drafted and signed by the legal representatives. They must be kept and filed with the relevant authorities within the required timeframes.
Through Alex's complete automation, every stage of the process is secure and seamless, greatly reducing the risk of human error. This allows users to focus on strategic decisions rather than administrative management. Alex provides real-time management, ensuring compliance with French law while eliminating delays and errors in filings.
